What is Local administration?
Local administration lets administrators of multiuser accounts (group accounts) manage user accounts and storage in one place. You can pause and reactivate users, assign storage space, add users, update user details and view usage statistics.
How to access Local administration
1. Sign in to Sketch Engine and click the profile icon person_outline in the top-right corner.
2. Select Local administration from the menu.
This option is visible only to administrators of a multiuser subscription. If you should have access but cannot see it, contact your subscription administrator or Sketch Engine support.
What can administrators do?
- Manage users – find accounts, edit user details, pause or resume (reactivate) access.
- Manage storage – check how much space users occupy and allocate additional space.
- Add users – create users manually for eligible group subscriptions; SSO users are normally created automatically when they first sign in.
- Review the subscription – view usage statistics, account limits and the list of administrators.
Select a topic below for step-by-step instructions.
Manage storage space
Find the user, open the three-dot menu (⋮), select Edit user, adjust the allocated storage and save. Reducing an allocation makes space available for other users.
See Storage space for more details about the default space of 1 million words, university-wide/group differences and storage requests.
Pause or resume (reactivate) an account
Open the three-dot menu (⋮) next to the user and select Pause account or Resume account. Pausing prevents login but preserves the user’s data.
For subscriptions with a user limit (group accounts), paused accounts do not count towards that limit. Reactivation requires an available user place.
If the limit is reached, another account has to be paused or deleted (or an additional account has to be purchased).
Add a user
University-wide subscriptions (SSO authentication) – User accounts are created automatically when users sign in via Institutional login at https://auth.sketchengine.eu/#login. No action is required from the local administrator.
Group accounts (Sketch Engine username/password) – The local administrator can add users manually, or users can join using an access code by selecting Join a multi-user account on the registration page.
Edit user details or reset a password
Find the user and open the three-dot menu (⋮), then choose Edit user. Update the available details or reset the password as needed. Password resets apply to Sketch Engine password accounts, not institutional SSO passwords, which are managed by the institution.
Administrators and usage statistics
The administration screen shows available usage statistics, subscription limits, and administrators. If you administer more than one subscription, select the relevant one. To add another local administrator, the current administrator should contact Sketch Engine.
Who can use Local administration?
Local administration is intended for administrators of multiuser subscriptions. University-wide subscriptions (SSO authentication) have no limit on the number of users. Some subscriptions combine SSO users (institutional login) with Sketch Engine password users; administration differs by login method.
IP-based read-only access does not identify individual users and has no user administration or individual-user statistics.
Switch between multiuser accounts which you adminster.
View the usage statistics.
Add a new user manually.
Check the number of existing users and their limit. Check the assigned and remaining storage space.
Overview of group account administrators, including full name and email address. Group account members can view only the administrator’s name in My account.
The storage space available to the user.
The amount of space taken up by the user’s data.
User account management: change storage, pause, delete, edit user information, reset the password.
SSO accounts
If the account uses SSO authentication (users log in via their institutional username and password), there is no limit to the number of users.
The institution may have additional users which log in via their Sketch Engine username and password. Such users are handled by the admin as described on the left.
Read-only access
Some institutions take advantage of read-only access. Corpus building is disabled, no storage space is available to users. Users do not identify themselves. Access is granted to anyone accessing Sketch Engine from the institutional wifi or network identified by IP addresses. No administration exists in such a case. User statistics cannot be generated.
